Privacy Policy Page

1. NOTICE

This Privacy Policy applies to properties owned and operated by The Nepoz Group Pty Ltd t/a Studify, (“Studify”, “We”, “Us”, “Our”), which include www.Studify.au, (“Web Site”) and our mobile app (the "App") (collectively, “Properties”). This Privacy Policy (“Policy”) describes how Studify collects and uses the personal information you provide through our Properties. It also describes the choices available to you regarding our use of personal information about you and how you can access and update this information.

Please note that Studify is registered organization based in the AUSTRALIA. Any personal information you provide or we collect is transmitted to, and stored in, the AUSTRALIA, and will also be shared with our recruiting agents, member Colleges and Universities, at your direction, including in countries where laws may be less protective of personal information about you than in your home country.

2. This policy will let you know about:

Changes to this Policy
Data Rights and Control
What personal information does Studify collect from or about you?

Website Visitors
Applicants
Parents/Guardians of Applicants
College/University Administrators
Institutions Officials
Recommenders

Processing of data obtained via cookies and other tracking technologies
How does Studify use personal information?
How does Studify share personal information?
What are your choices regarding collection, use, and distribution of information?
What is Studify's policy on retention and allowing you to access, update, correct, or delete personal information about you?
Participation in Partner Programs
What kind of security precautions are in place?
Your European Economic Area, United Kingdom, and Swiss Privacy Rights
Social Media Widgets and Integrated Services
Additional information and how you can contact us regarding this Policy
Emails that you send us

Please read carefully this Policy before providing us with any information. This Policy only addresses Studify's privacy practices concerning information collected from our Properties. This Policy also does not cover the privacy or information practices of those web sites that may be linked to or referenced by the Properties or the information practices of Colleges and Universities.

3. Changes to this Policy

Changes to this Policy will be posted on this page. We reserve the right to modify this Policy at any time, so please review it periodically to learn of updates.

4. Data Rights and Control

Users (defined below) retain ownership of and an interest in all data (including Personal Information) provided to the Properties. However, Studify has the right to use all data provided to the Properties (including Personal Information) in accordance with its Terms of Use and this Privacy Policy. Once a user decides to share Personal Information with a member College or University through the Properties, the member controls that Personal Information and can use it in accordance with its own privacy policy and applicable laws.

Who Provides or Accesses Data?	Rights Associated with Data	Data Control
Web site Visitors, Applicants, Parents/Guardians of Applicants, Institutions Officials, Recommenders (“Users”)	Users retain all right title and interest in and to Personal Information entered into the Properties.	Studify provides the ability to Users to restrict the use of Personal Information by contacting Studify at info@Studify.au.
Studify	User grants to Studify a license to process Personal Information entered into the Properties on behalf of its member institutions and for Studify’s own purposes as described in this Policy	Studify may use Personal Information processed through the Properties for any purpose described in our Terms of Use or this Policy.
Member College or University (through College/University Administrators)	Members gain a limited interest in a User’s Personal Information when that User becomes a prospective student by adding the member to “my Institutions list.” When a User submits an application to a member, Studify shares that User’s Personal Information with that member. Studify also continues to retain its rights in that User’s Personal Information as described above.	Members control the use of User Personal Information shared with the member through the Properties.

5. What personal information does Studify collect from or about you?

Studify collects various information from applicants, parents/guardians, recommenders, educational institutions, agents, and member Colleges or Universities. This information is collected when you register for Studify; complete an online form, including any application forms; provide a recommendation; and interact with us for other purposes. Studify also collects technical information about your visit when you access our Properties.

Studify collects personal information from various types of individuals. The following summarizes the personal information we collect from the different audiences for our services.

Who We Collect the Information From	What Studify Collects	Studify’s Relationship to the Information
Website Visitors	When you access our Properties, we may gather information such as device operating system version, device type and system response times (mobile device), Internet Protocol (IP) addresses, browser type, Internet Service Provider (ISP), referring/exit pages, date/time stamp, and/or clickstream data. See the “Processing of data obtained via cookies and other tracking technologies” section for information we automatically gather when you access our Properties.	Studify uses this information for its own purposes as described in this Policy.
Applicants	If you are a student applicant, certain personal information is collected from you when you fill out your "profile" as part of the registration and application process, an online User Registration form, the Studify and any application supplements, and/or other applicant forms. This information includes your name, home and mailing address, email address, telephone number, citizenship, date and place of birth, payment information, and Social Security number. Studify also collects the username and password you create during registration. We may also collect personal information about you from recommenders and educational institutions you have attended, including information about your academic achievements and performance, recommendations and impressions of you, and any other information these parties choose to provide us in connection with your application(s).	Studify processes this information for and on behalf of its member Colleges and Universities.
Parents/Guardians of Applicants	If you are a parent or legal guardian of an applicant, we may collect personal information about you from the applicant, including your name, relationship with the applicant, address, telephone numbers, and/or email address.	Studify processes this information for and on behalf of its member Colleges and Universities.
College/University Administrators	If you are an administrator at one of our member Colleges or Universities who uses the Studify to receive student admission application data, we collect your name and email address to permit you to retrieve data of student applicants who have applied to your college or university using the Studify. The personal information of the administrator is also shared with certain third party vendors to enable member administrators to gain access to a student applicant's payment status information.	Studify processes this information for and on behalf of its member Colleges and Universities.
Institutions Officials	If you are an official or employee at an educational institution, when you register an account with our Properties, we collect information about you and your position at your Institutions, including your name, your position and/or title, Institutions code information, and your contact information including email address, phone number(s), and mailing address(es) and zip code.	Studify processes this information for and on behalf of its member Colleges and Universities, and also uses this information for its own purposes as described in this Policy, including to promote our services to these officials.
Agents	If you’re an agent or an administratr at one of our recruiting agent who uses the Studify to receive/add student application we collect company details, name, email address, phone number, address. The certain information is also shared with the third party vendors to enable for workflow.
Recommenders	If you wish to submit recommendations for or on behalf of an applicant’s applications to one or more member Colleges or Universities, you must register an account with our Properties and provide information about yourself, including information about you and your position and relationship with the applicant, including your name, your position and/or title, any Institutions code information, and your contact information including email address, phone numbers, and mailing address(es) and postal code.	Studify processes this information for and on behalf of its member Colleges and Universities, and also uses this information for its own purposes as described in this Policy, including to promote our services to these officials.

6. Processing of data obtained via cookies and other tracking technologies.

Studify uses cookies and similar technologies to automatically gather certain technical information, such as your browser type, IP address, and operating system. This information may be linked to other information Studify collects about you for the purposes of providing the services you request and to safeguard our systems and your information.

Studify and its partners use cookies or similar technologies to analyze trends, administer the web site, analyze users’ movements around the Properties, and to gather demographic information about our user base as a whole. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on our Properties. As is true of most web sites and apps, we gather certain information automatically and store it in log files.

Information collected automatically may include Internet Protocol (IP) addresses, browser type, Internet Service Provider (ISP), referring/exit pages, device type and system response times, operating system, date/time stamp, and/or clickstream data. We link this automatically collected data to other information we collect about you. We do this to:

Confirm that our Properties work properly on your device so we can provide you with services you request.
Promote our legitimate interests in safeguarding and ensuring the smooth operation of our IT systems, including our Properties, and to help safeguard personal information about you.

We may work with third parties that collect data about your use of the Properties and other sites or apps over time for non-advertising purposes. Studify uses Google Analytics and other third-party services to improve the performance of the Properties. For more information about how Google Analytics collects and uses data when you use our Properties, visit www.google.com/policies/privacy/partners/, and to opt out of Google Analytics, visit tools.google.com/dlpage/gaoptout/.

7. How does Studify use personal information?

Studify uses the information it collects about applicants for various purposes, including to process your application to member Colleges and Universities; to allow Colleges and Universities you apply to for admission to communicate with you; and for research and statistical uses.

Generally, Studify uses personal information for any lawful purposes, including without limitation the following:

As necessary to provide, administer, and improve our Properties and services;
As necessary to respond to inquiries;
To provide you with information relating to your use of the Properties and our services;
To create anonymous, aggregated data for research purposes;
To communicate with you to further our legitimate interests in promoting our services;
To monitor compliance with applicable legal obligations, terms, agreements, and policies;
To comply with the law, maintain the security of our Properties and services, and to protect our rights and the rights of third parties; and/or
With your consent or as otherwise disclosed at the time information is collected.

Applicants. We may use the information we collect from applicants for any lawful purposes, including in the following ways:

To process your application(s) to our member Colleges and Universities that require the information to assess your suitability for admission, communicate with you about your application, and meet institutional reporting requirements and obligations to safeguard students. If you do not provide the information our members require, we will be unable to process your application.
To allow you to pay fees required for your application to our member Colleges or Universities, by linking you to the Higher One web site which collects your payment related information.
To validate the mailing address that you provide to further our legitimate interests in obtaining accurate information and preventing misuse of the Studify and our Properties.
To allow our members to meet their institutional reporting requirements regarding certain protected characteristics including gender, race, ethnicity, sexual orientation.

Parents and Legal Guardians. To allow us to communicate with parents or legal guardians for minors so we and our member Colleges and Universities can get evidence of parent or guardian permission for the relevant applicant to provide us with their personal information.

8. How does Studify share personal information?

Studify may disclose information as permitted in this Policy, for its commercial purposes or otherwise with your consent or as notified at the time of collection. Studify shares applicant information with certain third parties, including service providers used for web services and payment processing. Studify also shares information with certain third parties for their direct marketing purposes.

General.

Studify functions as a conduit of information between the student applicant and/or their parent(s) or legal guardian(s) and recommenders, the applicant’s secondary Institutions(s), the various member Colleges and Universities selected by the applicant, and any Partner Programs selected by the applicant.
We share personal information about you with third parties in the ways that are described in this Policy.
We share personal information with service providers that we, or our member Colleges and Universities, have engaged to provide services to us or to them.
We may disclose personal information in connection with a change in structure, such as if Studify is involved in a merger, acquisition, or sale of all or substantially all of its assets or experiences a bankruptcy event.
Studify shares information with third parties such as partner programs and member Colleges and Universities for their own direct marketing purposes.
Studify also shares information when we believe that disclosure is necessary to protect our rights, the rights of our members, for detection or prevention of fraud or misuse associated with the Properties, and/or to comply with law or legal obligation (including to meet national security or law enforcement requirements).

We also share personal information about you with your consent or as otherwise disclosed at the time of data collection or sharing.

Applicants. Studify shares personal information about applicants with member Colleges and/or Universities to allow them to assess applicants’ suitability for admission, communicate with applicants, and meet institutional reporting requirements. Note that even if an applicant never submits an application through the Studify, the Colleges and/or Universities in which the applicant has indicated interest will still have access to the applicant’s personal information as part of the applicant’s pre-application data prior to the application being submitted. Such Colleges and/or Universities may use this information, for example, to contact applicants even prior to the time an application is submitted to provide information about their institutions and admission processes and deadlines. See "What are the applicant’s choices regarding collection, use and distribution of personal information, including your rights to ‘opt-in’ or ‘opt-out’," to find out more about how this works, and what information is shared and how you can limit such sharing.

We also share applicant names, phone numbers, and home addresses with Experian QAS, one of our service providers, to confirm the accuracy of the mailing address that you entered and to enhance the anonymized, aggregated data that we and our partners are developing. Experian QAS does not store this personal information.

Applicant payment card information is shared with a payment card processor in order to make payment of admission application fees to the selected Colleges and/or Universities.

We may also share personal information about you with other third party organizations allowing us and/or them to generate aggregate data which we and/or the third party may publish, combine, or enhance with other aggregate data obtained from other sources, and/or share or distribute the aggregate data.

We may provide personal information about you to Partner Programs (all located in the AUSTRALIA), but only when you request that we do so. Find out more about our Partner Programs in the “Participation in Partner Programs” section of this Policy.

Subject to any rights afforded by law, Studify also reserves the right to disclose information collected from an applicant, when we have reason to believe that accessing and/or disclosing this information or taking such action is necessary to prevent, identify, contact or bring legal action against someone who may be violating any of our on-line user agreements or policies or who may be causing injury to or interference with (either intentionally or unintentionally) Studify rights or property, other Studify users, members or Institutionss, or to help protect anyone else that could be harmed by such activities.

9. What are your choices regarding collection, use, and distribution of information?

Studify offers registrants a choice mechanism through which registrants can indicate whether they would like to receive communications from Studify and member Colleges and Universities. Studify also offers its App users the ability to provide choice regarding push notifications.

Applicants and Parents/Guardians. You will not be able to utilize our services unless you complete an on-line User Registration form. When you first register with Studify, you are given the option to choose to receive communications from member Colleges and Universities and have certain personal information released to our member Colleges and Universities on your "My Colleges List" prior to submission of your application to that selected member College or University.

Should you "opt in," you can later change your mind and "opt out" for any member College or University by using the "Unsubscribe" link located at the bottom of the email you receive from that member College or University. Alternatively, you may "opt out" for all member Colleges and Universities by changing the setting located on your "Account Maintenance" page. You can access the “Account Maintenance” page by clicking on the Settings icon in the upper right hand corner of your application after logging in.

Should you choose to "opt in," a limited amount of the personal information that you provided us will be released to your designated member Colleges and Universities prior to submission of your application to those selected members. The personal information shared will include your name, permanent home address, ethnicity, sex, citizenship, date of birth, phone number(s), email address, and Social Security number. In addition, your "opting-in" will allow member Colleges and Universities to use your information to contact you at any time and/or to text you at your cell phone number.

Should you choose to "opt out," a more limited amount of personal information about you is released to your selected member Colleges and Universities to allow such Colleges and Universities to track the demographics of their prospective applicant pool as well as the ability to respond to inquiries from applicants who have indicated an interest in their institution. The personal information shared will include your name, city, state, zip code, country, sex, citizenship, and date of birth.

Once registered, while you are free not to provide any personal information requested on the Studify form, any application supplement or other applicant form, to do so may cause the member College and/or University that you select to reject the application, supplement or other applicant form as incomplete. This may delay the application admission process or result in a rejection of the submission regardless of payment. Users should communicate with their designated College and/or University directly if any admission application is delayed or rejected or otherwise results in an outcome that does not satisfy the applicant's expectations. The Studify is not involved in and cannot be held responsible for any admission outcome of any specific applicant.

When you register with Studify, you are also required to express your communications preferences to receive communications from Studify. These communications may includeemails, phone or text messages or physical mailings to your address. These communications may go beyond the technical support of application submission to include information on financial aid, tips, and broader topics that Studify feels would benefit you. If you later decide that you would like to “opt out,” please contact the applicant Solutions Center with your request, using the “Instructions & Help” link from your applicant account, or by clicking on the gear icon from your applicant account and changing your communication preference. If you “opt out,” we may still contact you with messages regarding your account with us, including registration and submission confirmation texts, physical mail, and/or emails, to contact you to help answer a technical support question that you may have posed to us regarding your use of the Properties.

Through our App, we send you push notifications from time-to-time in order to update you about the admission application process. If you no longer wish to receive these types of communications, you may turn them off at the device level. To send these notifications, we collect certain information about your device such as operating system and user identification information.

Institutions Officials and Recommenders. If you “opt out” of the online recommendation system via the email invitation initiated by the applicant, you will not receive any College/University specific information concerning the applicant’s admissions process; however, we may use your email address, cell phone number, and/or mailing address to send you registration and submission confirmation communications, text messages or emails, or we may need to contact the user/recommender to help answer a technical support question that you may have posed to us regarding your use of the Properties and to provide you with other information relevant to the student’s admission application process. Additionally, any member colleges may communicate with you regarding the applicant, using the information you or the applicant provide.

College/ University Administrators. Common App Member Colleges and Universities may register administrators via the Common App Member Portal. Those registered administrators will be able to access all member information in the member portal including, the membership Agreement, and applicable membership information. Member Colleges and Universities may change or remove any administrator at any time via the Member Portal.

10. What is Studify's policy on retention and allowing you to access, update, correct, or delete your personal information?

Studify offers you the ability to access, update, correct, and delete or ask us to no longer use the information Studify holds about you.

Studify keeps personal information about you for as long as it is necessary to provide you with the Studify service or we have another legitimate reason to retain it, including for longitudinal studies using aggregate data. When determining how long to retain your personal information, our considerations include our legal obligations and other mandatory record keeping requirements and the likelihood of you needing access to the personal information we hold for purposes related to your previous use of the Studify or App.

Upon request, we will provide you with information about whether we hold any of your personal information.

If you wish for us to delete or no longer use any of your personal information that you submitted to us, you may email us with such a request at info@Studify.au and, where and to the extent required by law and subject to our legal obligations and other mandatory record keeping requirements, your personal information will be deleted or no longer used within thirty (30) business days after receiving your request.

You may access, edit, and update your registration and contact information by using your User Name (your email address) and password to sign into your account. To edit or update any information that was erroneously provided by the applicant but was already submitted and can no longer be changed or re-submitted through our Properties, you must contact the College/University or payment card processor directly to alert them to the erroneous information.

11. Participation in Partner Programs

Studify offers certain partner programs with which we may share applicant personal information.

Applicants are also given the opportunity to choose whether they want us to share personal information for the purpose of participating in certain partner programs. The Studify has relationships with the following partner programs:

If an applicant is utilizing our service through any of our, any personal information that we received about you from these partners will be deleted upon the request of the applicant’s high Institutions or Institutions district or colleges or university to which the applicant is attending, to the extent the Institutions or Institutions district has control over that information.

13. Your Australia’s Privacy Rights

Studify offers Australian residents the right to request certain information under Australian law about the sharing of their personal information with third parties.

Australian residents may submit their request by scrolling to the Section entitled "Additional information and how you can contact us regarding this Policy" and following directions for accessing the Help Center.

14. Your European Economic Area, United Kingdom, and Swiss Privacy Rights

Studify offers users from a European Union country, Iceland, Liechtenstein, Norway, the United Kingdom, or Switzerland certain rights afforded to them under the General Data Protection Regulation and similar laws.

If you are based in a European Union country, Iceland, Liechtenstein, Norway, the United Kingdom, or Switzerland (collectively, the “EU”), you may have rights over your personal information we handle about you, including but not necessarily limited to:

The right to access, receive, or correct personal information about you
The right to have personal information about you erased (where there is no longer legal or necessary grounds to process or store such personal information)
The right to have personal information about you transferred to another party
The right to object to processing of personal information about you if the lawful basis for processing is based on our or a third party’s legitimate interests or a reason of public interest or we use the personal information for direct marketing
The right to withdraw your consent to the collection, handling, storage, and/or processing of personal information about you at any time
The right to complain to us and/or the appropriate EU supervisory authorities if you believe any of your rights are being violated

The right to know if you are being “profiled” or “monitored” or if certain decisions are being made automatically based on personal information about you.

The lawful collection and processing of personal information about you is necessary for us to provide you with use of the Studify Properties and we seek to provide you with affirmative options where practicable so that you may decide if you want us to process some or all of your data for a particular purpose. We strive to make certain that all of the data that we request is necessary in order to provide you with our service or to otherwise accomplish the stated purpose. Further, all of the opt-in consents that are presented to you are intended to fully inform you whether you want us to process your data, the purpose behind processing your data and who, if anyone, we will be sharing your data with in order to accomplish that purpose.

Please note that if you are an individual who is based in the EU and between the ages of 13 to 16, we will not process any of the personal information that you may have submitted to us until we have promptly received the express consent from your parent or legal guardian. If this consent is not promptly provided to us, data that you may have submitted during the account creation process will be periodically purged from our system in order to make certain that we are not retaining any of your data.

Should you decide to exercise a right under this section regarding data that you submitted to us or if you wish to withdraw any one or all of your consents for processing, please send your instruction to info@Studify.au.

If you have any questions or concerns about your rights under the GDPR or the steps that we have taken to comply with the GDPR, please contact us at info@Studify.au.

15. Social Media Widgets and Integrated Services

The Properties include social media features ("Features") such as the Facebook Like button and widgets or interactive mini-programs that run on the Properties. These Features may collect your IP address, which page you are visiting on the Properties, and may set a cookie to enable the Features to function properly. The Features and widgets are either hosted by a third party or hosted directly on the Properties. Your interactions with, and the data

collected by, each Feature are governed by the privacy policy of the company providing it. The Google API Service is used to provide a student access to their Google Drive files, if they choose to use the integrated service. No data about the user’s Google account is stored or shared by the Studify.

16. Additional information and how you can contact us regarding this Policy

We encourage you to review the Frequently Asked Questions for additional information and instructions about any questions that you may have regarding this Policy. If you have questions or concerns regarding this Policy, you should first contact the following Studify representative by email, phone, or mail at the address below:

Nepoz Group Pty Ltd t/a Studify
Suite 101, Pitt St, Sydney 2000
info@Studify.au

You may also click “Help Center” at www.Studify.au to communicate any questions, comments, feedback, or complaints regarding this Policy or the use of personal information by the Studify.

17. Emails That You Send Us

Please note that any emails, text messages, or other communications that you send us or to which we have been given legal access may be copied, forwarded, or distributed to our personnel and members within our sole discretion and/or as otherwise permitted by law and this Policy.

18. Disclosures

Your Personal Information may be passed to and used by our contracted service providers in connection with providing services to you over our website and delivering or making our services available to you. Please note that some of our contracted provider's group companies may be located overseas in countries which do not have as extensive data protection laws as in the Australia - for example, our contracted provider's software developers require certain test data (which may consist of Personal Information) and they are based in overseas.

We may also disclose your Personal Information in the following instances:
(i) if we are required to do so by applicable law or under a court or similar order;
(ii) as deemed necessary, in our discretion, to protect our legal rights or property or the legal rights or property of a registered user or third party, or to prevent personal injury; and/or
(iii) in connection with a sale, merger, assignment, joint venture or other transfer or disposition of a portion or all of our assets or stock or our affiliated entities (including, without limitation, in connection with any bankruptcy or similar proceedings).

19. Hyperlinks to other web sites

This website contains hyperlinks to websites owned and operated by third parties which are beyond our control. For example, when you use our search engine for certain courses, the search results will provide links to other sites from our website's pages that take you outside our website. These other sites have their own privacy policies and we urge you to review them - because this Privacy Policy will not apply. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

We generally do not object to you linking directly to the homepage of our website, although we reserve the right to refuse our authorization to such linking at our sole discretion. We do not permit our pages to be loaded into frames on your website - our web pages must load into the user's entire window.

We reserve the right to move or change our website URL at any time in order to meet changing business needs and to continually improve our online service. External websites link to our website at their own risk.

20. DISCLAIMER

The information contained in this website is for general information purposes only. The information is provided by Studify and while we Endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits are arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of Studify. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, Studify takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

The Duplication of the information provided on our website is strongly forbidden. We do not in any way endorse any of the advertisers on our web pages. Please verify the authenticity of all information on your own before undertaking any reliance.

The linked sites are not under our control and we are not responsible for the contents of any linked site or any link contained in a linked site, or any changes or updates to such sites. We are providing these links to you only as a convenience, and the inclusion of any link does not imply endorsement by us of the site.

Do not assume that the external sites will abide by the same Privacy Policy to which "Studify" adheres to. It is the responsibility of the user to examine the copyright and licensing restrictions of linked pages and to secure all necessary permissions. For site security purposes, as well as to ensure that this service remains available to all users, we use software programs to monitor traffic and to identify unauthorized attempts to upload or change information or otherwise cause damage.